Save the Pennies

Posted by Amber Terry on Nov 10, 2023

Four-fifths of schools have made cuts to provision in response to the increased cost of living. These cost-saving measures schools are taking are impacting directly on the teaching and learning environment and experiences of pupils. (cost_of_living_impact_on_schools_school_provision.pdf (

Even to a fraction of a penny, every little helps when managing an educational institutions budget.

Multifunctional devices in your school

When managing your school’s multi-functional device contracts and looking for best value, you will often need to look at every line including rental charges and cost-per-copy charges. But by looking at such a granular level, you could soon see the potential cost savings to be made!

In order to understand your costs over a contract period, our team of MFD Account Managers can help you with a total cost analysis. We can look at your average print usage and model the costs to show how your charges will differ - going as far as the total price over your contract term if required.

For example, if your colour copy charge is at an average colour usage of 41,900 per quarter it would cost your school £963.70. However with our total cost analysis, based on the same average usage, we could reduce the quarterly invoice to £905.05, making you a saving on this one line of almost £60.00 per quarter.

Are you interested in looking at where you can make cost savings? Get in touch with our team today on


How else can our team help?

Not only can we support on savings, our MFD team can provide your school with:

  • Contract and account support throughout the lifetime of your agreement.
  • Multiple quotes to save you time.
  • Expert advice on procurement, contracts, and suppliers.

And our Multifunctional Device and Digital Solutions framework Y20031 is committed to delivering a service that includes:

  • Engineer response time on average 4 working hours.
  • 98% of average device up-time is maintained across an entire fleet.
  • Manufacturer certified replacement parts and consumables.
  • All toner and consumables provided as part of the contract.

Start today

As finding cost savings becomes more important than ever, it really is the best opportunity to make every penny count.


If you would like more information, please contact one of our experts at or visit here.