Education Management Systems
DfE approved framework for schools
Framework Number: Y20024
Framework Period: 01 July 2021 - 30 June 2025
FTS Contract Arranged by: KCS Procurement Services
FTS Contract Notice:
FTS Award Notice:
Last Updated: 21 November 2023
KCS Procurement Services, acting for and on behalf of Kent County Council (KCC), have created
a national, user-friendly, time and cost-effective framework agreement for the supply of Education
Management Systems (EMS).
The framework covers the provision and installation of a full range of Education
Management Systems. EMS provide establishments with the tools for the collection and
management of data, providing efficient reporting and a means to communicate effectively to
all stakeholders with access anytime, anywhere. To manage data and resources efficiently,
streamline processes and provide workflows to improve the learning environment. Systems
provided must have the ability to support individual and multi-group establishments of all sizes.
Indicative requirements include, but are not limited to, the following applications:
- Asset management
- Attendance registers
- Behaviour management
- Budget planning
- Clubs and trips
- Document management
- Financial management
- Fund manager
- General ledger
- HR and payroll
- Incident reporting
- Income management
- Lesson monitoring
- Parental communication
- Personnel management
- Progress tracking
- Registration and admissions
- Reporting data
- Salary projections
- Special educational needs (SEN)
- Student assessment management
- Student options
- Timetable management
What are the benefits of using this framework?
- All our frameworks are free to access.
- This framework is fully compliant with the Public Contracts Regulations 2015.
- Authorised participants can re-open competition within the framework, removing the need
for a full tender exercise or lengthy supplier evaluation each time they have a Education
Management Systems service requirement, saving time and costs associated with procurement
- Direct award capability – giving you a quick, easy and PCR 2015 compliant route to
- The terms and conditions are safe and designed to protect you.
- Free and full support on using the framework through the KCS Procurement Services team.
- You are able to benefit from aggregated spend and lower pricing based on the value of the
overall contract, even on low spend orders.
- The framework will be managed and monitored by KCS Procurement Services (acting for Kent
County Council) on behalf of our customers and your views and requirements will be taken into
account when reviewing and developing the contract.
Who can use this framework?
The procurement process adopted by the contracting authority was based upon an open
procedure, as detailed in the 'Public Contract Regulations 2015'. In brief the process was as follows:
- Only those organisations that expressed their interest in the opportunity via the Kent Business
Portal received the Invitation to Tender (ITT).
- All submitted, compliant, bids were evaluated in accordance with the instructions contained
within the tender documents.
All public bodies have access to this agreement but may only do so with the agreement of the contracting authority.
Those organisations who may wish to access this agreement will be members, affiliates and associates of the CBC Group, the police service, the fire service, the NHS & NHS Trusts, third sector organisations, academic centres (including academies), publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands and Northern Ireland. The agreement is also open for use by all other local authorities and public sector bodies.
How to access the framework
This framework agreement allows for customers to place their orders via direct award and
The customer is strongly advised to carry out their own due diligence before selecting whether they conduct
a further competition or direct award with any of the awarded suppliers. The customer will determine the
requirement, specification and award, based on the Most Economically Advantageous Tender (MEAT).