Vehicle Telematics and Associated Services

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Key facts

Framework Number: Y23051

FTS Contract Arranged by: KCS Procurement Services

Last Updated: 11 April 2024

Framework scope

Telematics combines navigation, safety, security and communication into one piece of technology. A fleet tracking system makes use of location technology being tracked across individual and multiple vehicles and software programs that gather the data from these automatic vehicle location devices, in real time with active tracking systems. Telematic systems help support and improve driving behaviour, duty of care to drivers, vehicle optimisation and fleet safety.

Hardware and Software

A variety of hardware and software is to be available for either fleet or equipment management, including but not limited to the following;

  • GPS trackers
  • Smart dashcams
  • Fobs
  • Keypad Vehicle Immobiliser
  • Workflow apps
  • Smart dashcam
  • Fleet maintenance
  • Digital inspections
  • Driver communications
  • Fleet viability
  • Safety analytics
  • Theft of vehicles
  • Video evidence
  • Speeding alerts

Fleet Tracking / Management

Telematics platform to deliver fleet tracking and management to improve fleet efficiency and driver safety, including but not limited to the following elements;

  • Route planning software
  • Real-time data 24/7
  • Driver behaviour
  • Asset tracking
  • Service history tracking
  • Tachograph analysis


Using either GPS or Radio Frequency Identification (RFID) technology to create a virtual boundary, enabling software to trigger a response when a mobile devise enters or leaves a particular area, including but not limited to the following elements;

  • Customised working areas
  • Clock in/out for employees
  • Real time visibility for field attendance
  • Timesheets for employees

Data Analytics

Manage all of your assets in one place, ensuring safety for your workforce and overall analysis of drivers and vehicles on one platform. Including but not limited to the following elements;

  • Asset Management
  • Driver Analysis
  • Vehicle Status/Tracking
  • Fuel Usage
  • Speed
  • Per Trip Data

Detecting Emissions and Carbon footprint

Tracking and monitoring of carbon emissions, collating data on driver behaviour can directly affect fuel consumption and carbon footprint. Including but not limited to the following elements;

  • Idling vehicles
  • Traffic jams – alternative routing
  • Saving fuel
  • Tracking carbon dioxide emissions
  • Milage/per galleon
  • Speed
  • Driver behaviour

Associated Solutions including but not limited to the following:

  • Maintenance
  • Customer service
  • Fully managed service
  • Reporting
  • Health checks
  • Installation

What are the benefits of using this framework?

  • All our frameworks are free to access
  • This framework is fully compliant with the Public Contracts Regulations 2015
  • Authorised participants can re-open competition within the framework, removing the need for a full tender exercise or lengthy supplier evaluation each time they have a vehicle telematics and associated services requirement, saving time and costs associated with procurement exercises.
  • Direct Award capability – giving you a quick, easy and PCR15 compliant route to procurement.
  • The terms and conditions are safe and designed to protect you
  • Free and full support on using the framework through the Procurement Services team.
  • You are able to benefit from aggregated spend and lower pricing based on the value of the overall contract, even on low spend orders.
  • The framework will be managed and monitored by Procurement Services (acting for Kent County Council) on behalf of our customers and your views and requirements will be taken into account when reviewing and developing the contract.

How to access the framework

All public bodies have access to this framework with the agreement of the contracting authority (Procurement Services). Those organisations who may wish to access this framework will be the police service, the fire service, the NHS & NHS trusts, third sector organisations, academic centres (including academies), publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands and Northern Ireland.

Contact an expert

Callum Thompson

Direct Channel Assistant


Vehicle Telematics and Associated Services User Guide

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