Records Information Management

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Key facts

Framework Number: Y23002

Framework Period: 01 March 2023 - 28 February 2027

FTS Contract Arranged by: KCS Procurement Services

FTS Contract Notice:
2022/S 000-024695

FTS Award Notice:
2023/S 000-012839

Last Updated: 11 April 2024

Framework scope

This framework covers the provision of a full range of records information management, associated services, support and maintenance.

What are the benefits of using this framework?

  • All our frameworks are free to access
  • This framework is fully compliant with the Public Contracts Regulations 2015
  • Customers can re-open competition within the framework, removing the need for a full tender exercise or lengthy supplier evaluation each time they have a Records Information Management requirement, saving time and costs associated with procurement exercises.
  • Direct Award capability gives you a quick, easy and PCR 2015 compliant route to procurement.
  • The terms and conditions are safe and designed to protect you
  • Free and full support on using the framework through the Procurement Services team.
  • You are able to benefit from aggregated spend and lower pricing based on the value of the overall contract, even on low spend orders.
  • The framework is managed and monitored by Procurement Services (acting for Kent County Council) on behalf of our customers and your views and requirements will be taken into account when reviewing and developing the contract.

Who can use this framework?

All public bodies have access to this framework with the agreement of the contracting authority. Those organisations who may wish to access this framework will be members, affiliates and associates of the CBC Group, the police service, the fire service, the NHS & NHS Trusts, third sector organisations, academic centres (including Academies), publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands and Northern Ireland.


Asset and Records Storage, Retrieval and Destruction

• Pallet storage and retrieval
• Box storage and retrieval
• File storage and retrieval (file from box or open shelf)
• Media storage and retrieval (tape)
• Transportation
• Asset tracking (with client interface)
• Fulfilment services
• Secure destruction
• Consumables (boxes)


Document Scanning and Digital Storage

• Backfile conversion
• Day forward scanning
• Inbound mail
• Digital storage


Information Governance and Advisory Services

• Retention policy
• Data privacy compliance (GDPR)
• Policy and information governance assessments
• Policy and program development and enhancement
• Content classification
• Metadata application


Content Services Platform

• Business process automation
• Artificial intelligence
• Machine learning
• Workflow applications


Cloud Solutions

• Hosting
• Back-up
• Disaster recovery
• Data restoration



Secure IT Asset Recycling and Disposition

• Onsite audit
• Data erasure
• Asset recycling
• Asset remarketing
• Secure Destruction

General enquiries

Callum Thompson

Direct Channel Assistant


Records Information Management User Guide

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